Budget Planning & Management

• Develop a detailed budget covering all aspects: venue, catering, attire, photography, entertainment, décor, stationery, and more
• Help prioritize spending based on the couple’s preferences
• Set up tools to track and manage expenses throughout the planning process

Venue Selection

• Identify venues that align with the wedding’s vision, guest list, and budget
• Schedule and accompany the couple on site visits
• Negotiate terms and secure the booking with a clear contract review

Vendor Coordination

• Recommend and coordinate with trusted vendors including caterers, photographers, videographers, florists, entertainers (DJ or band), officiants, bakers, stationers, and hair/makeup artists
• Review and manage vendor contracts to ensure clarity and reliability

Theme & Design Planning

• Create a cohesive aesthetic that captures the couple’s style and personality
• Source and coordinate design elements such as linens, centerpieces, floral arrangements, lighting, and signage

Guest List & Stationery Management

Develop a marketing and promotion plan to attract the target audience of attendees.

• Assist in building and managing the guest list, including RSVP tracking and dietary preferences
• Design and oversee the production of stationery: save-the-dates, invitations, escort/place cards, and thank-you notes

Logistics & Scheduling

• Create a comprehensive wedding day timeline covering each key event
• Organize transportation for the couple and guests, if needed
• Assist with accommodations for out-of-town guests
• Support seating chart creation and venue layout planning

Catering & Menu Selection

• Arrange tastings with preferred caterers
• Finalize menu options and beverage selections, including any special dietary accommodations

Entertainment & Music Planning

• Help select appropriate entertainment options
• Plan music schedules for the ceremony, cocktail hour, and reception

Attire & Rings Coordination

• Assist with attire planning for the couple and, if applicable, the wedding party
• Ensure wedding rings and accessories are accounted for and prepared in advance

Ceremony & Reception Planning

• Collaborate with the officiant to craft a personalized ceremony
• Coordinate the flow of the reception, including entrances, first dance, speeches, meal service, cake cutting, and other traditions

Day-of Coordination & Execution

• Oversee all logistics on the wedding day, including vendor setup, timeline adherence, guest support, and problem-solving
• Ensure the day runs seamlessly, allowing the couple to be fully present and stress-free Post-Wedding Support
• Ensure all vendor payments are finalized
• Assist with sending thank-you notes
• Support any follow-up tasks, such as return logistics, keepsake preservation, or post-event guest communication